All students are allowed no more than 10 excused absences per year. Once this limit is exceeded, additional absences require written documentation from a practitioner or agency to be considered excused. Until appropriate documentation is provided to the school’s attendance office, these absences may be marked unexcused.
Reporting Full-Day Absences
If your student will miss the entire day, call the Attendance Office at 719-234-1846 as soon as possible. Please include the student’s full name (spell it if necessary), grade level, and reason for the absence.
Pre-Arranged Absences
For absences lasting three or more days, a pre-arranged absence form must be completed. The form should:
- Be signed by a parent or legal guardian
- Be reviewed and signed by all teachers
- Be submitted to the Attendance Office for administrative approval
Refer to the Student Handbook for a list of approved absences.
Student Check-In (Late Arrival)
- Students arriving late must be accompanied by a parent or guardian for safety, even if they have a physician’s note. Tardies or absences for unaccompanied late arrivals will be marked unexcused.
- Students in grades 6-8 must be walked into the Attendance Office to sign in, including those arriving at or just after the start of classes.
- A "tardy" slip will be issued to the student to enter class.
Student Check-Out
To sign out a student in grades 6-8, a photo ID must be presented and verified against the student’s record in Infinite Campus. The person checking out the student must be listed as a parent or guardian in the Household section or on the Emergency Contact List in Infinite Campus (for emergency pick-ups). To authorize any other person for pick up, please fill out a Pick-Up Authorization Form at Middle School attendance. Preferred check-out procedure:
- Send a written note with your student in the morning.
- Your student should exchange the note for an "Office Summons Pass" at the Attendance Office.
- If a written note is not possible, call the Attendance Office as soon as the check-out time is known. A Summons Pass will be delivered to your student promptly.
- Your student shows the pass to the teacher at the start of class and leaves at the appointed time.
- Your student waits in the Attendance Office to be picked up, where you may then sign them out.
Student Bus Passes
- To obtain a bus pass, send a written note with your student in the morning including the student’s name, grade, date, bus number, and the friend they will be riding with (if applicable).
- Bus passes are only issued with a written note or a phone call from a parent or guardian.
- Each student is allowed three bus passes per semester.
- Your student should pick up the bus pass at the Attendance Office before school or during lunch.
- If a written note cannot be provided, call the Attendance Office as soon as possible to arrange a pass.
- If your student decides during the day to ride home with a friend, they may come to the Attendance Office to call home for permission. A bus pass will be issued with verbal parent or guardian approval.
Items to Be Dropped Off
- Bring items to the "Student Desk" at the Attendance Office.
- Sign the item in on the blue log.
- Label the item with your student’s name and grade.
- Notes will be delivered if possible. Urgent items (e.g., eyeglasses, lunches, lunch money) have priority. Non-urgent items (e.g., homework, planners, sports clothes or equipment) will be delivered if time permits.
- Students should check the Attendance Office themselves for forgotten items to avoid class disruptions.
Tardy Policy
- 1st Tardy: Documented in Infinite Campus (IC), verbal warning given
- 2nd Tardy: Teacher documents in IC and reviews expectations
- 3rd Tardy: Teacher documents in IC, parents contacted, student assigned lunch detention
- 5th Tardy: Teacher documents in IC, parent contact, student assigned after-school detention
- 8th Tardy: Teacher documents in IC, parent meeting scheduled, student assigned In-School Suspension (ISS)
Lost and Found
- Located in the main hallway.
- Lost items should be delivered there.
- Found items are not delivered directly to students; students must check themselves.
- Lost and Found is cleaned out and donated as needed.
- Parents must bring a valid photo ID and check in at the front office to access Lost and Found.
Student Phone
- A phone is available in the Attendance Office for student use.
- A pass from a teacher is required to use the phone during class time.
- No pass is needed during lunch or before/after school.
- The phone is not answered by staff.
Your cooperation in following these guidelines is greatly appreciated!